The first step is to open the Record Macro dialog box by selecting Record New Macro¡ from the Tools menu:
The Record Macro dialog box appears:
In the box beneath the Macro name: box, type a unique name. Names can contain up to 80 letters or numbers (no symbols or spaces) and must begin with a letter. It is advisable to enter a description of the actions the macro performs in the Description dialog box, but the name you assign the macro should be unique enough that you remember what it does without having to refer to the description.
Once you have named your macro and entered a description, you should select whether you want the macro to be available in all documents or only in the current document. By default, Word makes the macro available to all your documents, and you will probably find that this makes the most sense. Should you choose to limit the availability of the command, however, simply highlight the document name in the drop down box below the Store Macro in: label.
When you have entered the information for the macro, click OK. The Record Macro Toolbar will appear in the upper left corner of the screen:
The mouse pointer will now have a small icon that looks like a cassette tape beside it, indicating that Word is recording your actions. You can now follow the steps you laid out in the planning stage; once you are done, press the Stop button (it is the blue square on the left). If, for any reason, you need to pause the recording, simply press the Pause Recording/Resume Recorder button (it is the one on the right). To resume recording, press it again.
Once you press the Stop button, your Word macro is ready to use. To run it, use the Alt + F8 shortcut key to bring up the Macros dialog box; highlight your macro in the list and then click Run. If you don¡¯t see your macro, make sure the correct location is in the box beside the Macros in: label.
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